Scheduling a Hearing
Following the issuing of a charge letter, the Judicial Advisor will arrange a hearing date, after consultation with you and the reporting party. You may choose to attend and participate actively in the hearing, participate via a telephone/video conference call, or simply rely on your written statement and written documentation.
If you have questions about forms of participation, you can speak with the Judicial Advisor or a Judicial Counselor.
If witnesses are required or requested, the Judicial Advisor will also try to accommodate their schedules.
Witnesses generally are limited to speaking to the facts and issues of your case, and are required to submit a pre-hearing statement to the Judicial Officer about the general nature of their intended testimony at least ten business days (preferably earlier) before the hearing.
The Judicial Officer has the responsibility to present evidence that supports the charges, evidence of an exculpatory nature and evidence of extenuating circumstances. This is why it is important for you to tell the Judicial Officer about or bring to the Officer’s attention any evidence that supports your defense, as early as possible, so that the Judicial Officer has time to verify or corroborate that evidence before the hearing. All evidence and written documentation must be submitted at least ten business days before the hearing.
Both the Reporting Party and Responding Student will have the opportunity to make a brief oral report highlighting significant evidence and written documentation. The panel has the option to limit the presentations to 15 minutes. Prepare for this possibility as you compose your oral statement.
Judicial Counselors/Personal Advisers
You may choose to have any support person with you at your hearing. If you intend to bring such a support person/Judicial Counselor/Personal Adviser, please let the Office of Community Standards know as soon as possible.
- Note: Your Adviser cannot serve as a witness. (See bylaw regarding Role of the Personal Adviser.)
Submit a Sanction Statement, If Necessary
If you intend to ask the Judicial Panel to consider sanctions that deviate or depart from a standard sanction(s) or sanction of precedent, you are strongly advised to submit a written sanction statement detailing the reasons why a deviation or departure should be granted. Panels are not likely to impose an alternative sanction without having very compelling reasons to do so.
For help in writing a sanction statement:
- Refer to Writing a Sanction Statement
- Consult the Judicial Advisor for assistance